You can use Google Drive files offline. This include Docs, Sheets, Slides, and more. For this process to be successful you must complete all the steps listed below and also allow adequate time for the files to download successfully to the Chromebook.
Step 1: Make Google Drive available offline
- Go to your Google Drive Settings.
- Scroll to “Offline” and check the box.
It might take a few minutes for the offline access setting to turn on.
- Select Done.
Tip: Your Chromebook saves your most recently opened documents so you can work on them offline.
Step 2: Make specific files available offline
When you make Google Drive available offline, it only automatically saves your most recent files
offline. It is a good idea to open each document prior to making it available offline. This way you can
ensure that you have access to it.
Use Google Drive
- Select Google Docs , Google Sheets , or Google Slides file you want to use offline.
- Right-click on the file and locate the Available offline option.
- Slide the lever to enable this document to be available offline.
- You will notice a popup appear at the bottom left indicating that Google is making this document available offline.
Tip: If a file is available offline, a check mark shows at the bottom left.
Step 3: Login to your Chromebook offline
Please note: When your Chromebook isn’t connected to the internet you must first sign in as an existing user. You may need to add @vbstudents.com to your username. Once logged in proceed to step 3. (this may take a moment to process so please be patient)
Step 4: Work on a file offline
- At the bottom left of your screen, select the Launcher and search for Google Drive.
- Click on the Google Drive icon and allow this window to open. (This may be slow loading so please be patient.)
- Select the file you want to work on (remember that this needed to be made available previously). You may need to click on Recent to see the files that were made available offline.
*notice that files that have been made available offline are normal text where those that are not available are grayed out.
Tip: The next time you are online these files will sync automatically with Google Drive